Copy typing is copying words from either a typed printed hard copy or handwritten notes into a word processing package.
It is often done by touch typists.
What is a touch typist?
A touch typist is a typist who can do copy typing without having to look at the keyboard.
I learnt how to touch type many years ago. To touch type you learn by placing your hands on what are called the home keys. Then the keys on the other levels are pressed using set fingers.
What types of documents can be copy typed?
The documents can be received in a hard copy typed format, handwritten or as a PDF via email.
A copy typist will copy the words that are on the page into a word processing package.
It may be that the document was typed up in the past but the digital format has been lost.
The types of documents that I have been asked to copy type are:
- Handwritten books
- Estate Agents Terms and Conditions
- School Lesson Plans
- Executive Summaries
- Business Plans
- Curriculum Vitaes (CVs)
- Flip chart notes from training sessions
- Standard letters
If a client is local I would usually arrange to meet up at a coffee shop close by. I have also been sent copies of books and documents through the post.
Perhaps your client doesn’t live locally then the options are to receive it as a scanned PDF document or have it sent via post.
Sending as a PDF document is so much easier these days as it can be scanned on a phone. There are free apps available to do this such as CamScanner.
CamScanner also has an OCR (Optical Character Recognition) feature which I am going to test out in the future.
This may be able to make copy typing easier. I always check my typing anyway so if OCR works then I would just have to check the words and format the text.
What equipment do I need to do copy typing?
You will more than likely already own the equipment that is needed.
Basically all you need is a:
Laptop/PC – I use a lightweight laptop as I can take it with me when I meet up with clients. Check out laptops on Amazon.
Word processing software.
None essential equipment but helpful:
A document holder – check them out on Amazon – I keep meaning to buy one of these as it will definitely improve the speed at which I copy type.
Where to learn how to touch type for free?
This looks like a good place to start your learning https://www.typingclub.com/
In addition check out these free typing practice sites.
It is possible to work from home providing copy typing. It is a service that I offer amongst others. It is worth setting a minimum spend as it can be time-consuming producing invoices for small jobs etc.
Also, it might be worth testing out some apps with Optical Character Recognition (OCR) to see if they save time with typed hard copies or PDFs.
Please share your experiences doing copy typing.